The world of Information technology has been ever-evolving, and more and more people are relying on digital documents to do their daily transactions instead of paper documents. So, it's essential to know about Digital signature online and their Uses of digital signature.
What is a digital signature?
It is an encrypted, electronic stamp of authentication on digital information such as macros, email messages, or electronic documents.
How Do They Work?
Digital signatures are unique to each signer, like handwritten signatures. Digital signature solution providers follow a specific protocol called PKI (PUBLIC KEY INFRASTRUCTURE). It requires the provider to use a mathematical algorithm to generate a pair of long numbers, called keys which are public and private keys. When a signer signs a document electronically, the signature is formed using the signer's private key, which is always kept safely by the signer. The mathematical algorithm acts as a cipher, creating data matching the signed document, called hash, and is used for encrypting that data. The resulting encrypted information is in the Digital signature online form. The signature is marked with the time frame that the document was signed. The changing of the document after it was signed makes it invalidated
For example, ROY signs an agreement to sell a timeshare using his private key. The buyer receives the document. The buyer who receives the document also gets a copy of ROY's public key. If the key which is public can't decrypt the signature (via the cipher from which created the keys), it means the signature isn't ROY's or has been changed since Roy signed it. The signature is then considered invalid.
To safeguard the integrity of the signature, PKI requires that the keys be created, processed, and saved securely and often requires the services of a reliable Certificate Authority (CA). Digital signature online providers, like DocuSign, meet PKI requirements for safe digital signing.
How To Do The Digital Signature Registration?
There are certain providers available on the internet that provides help with Digital signature registration. For example, ESignature providers DocUscan, PandaDoc, etc., provide the required assistance to create digital signatures online. They provide an interface for sending, signing, and receiving documents online and work with the appropriate Certificate Authorities to provide trusted digital certificates that help in Digital signature registration. The steps for the Digital signature registration are explained below:
STEP 1: Login and select the type of entity you want.
Register on the website of a certifying Authority having a license to produce Digital Certificates in India. Download the Digital Signature Certificate (DSC) Registration Form on your PC. Then once accessing the page, the page will guide one to the DCS section. Now under the 'DCS' section, click on the type of business you want to acquire for DSC: 'an individual or organization,' etc. Just In case, when applying for an individual Digital Signature Registration, click on ‘individual.' A new tab containing the Digital Signature Registration Form will appear.
STEP 2: Fill in the necessary details:
Once having downloaded the form, fill in all the necessary details required in the form:
- Class of the digital certificate registration.
- Validity Type: Only Sign or Sign & Encrypt.
- Applicant Name & Contact Details, Residential Address.
- Details of the proof documents' identities and GST Numbers.
- Declaration.
- Document as proof of identity.
- Document as proof of address.
- Payment Details.
- Attestation Officer.
Proofread the form. After filling in all the necessary details, you must attach your recent photograph and put your signature under the declaration. Take out the print of the form and keep it preserved.
STEP 3: Proof of identity and address
An attesting officer must attest to the supporting documentation provided as proof of identity and address. Ensure the attesting officer's good sign and seal are visible on the supporting evidence documents.
STEP 4: Payment for DSC
A demand draft(DD) or cheque should be obtained towards payment for the DSC application in the local Registration Authority's name, where you will submit your application for verification. You can discover the details of the Local Registration Authority depending on the city in which you live by searching for a Certified Digital Licensing Officer online.
STEP 5: Post the documents required
Enclose the following in an envelope:
DSC Registration Form duly completed -Supporting document for proof of identity and address attested by the attesting officer. Demand Draft/Cheque for payment. Send the envelope to the Local Registration Authority (LRA) and send it to the designated LRA address for further processing. By completing the steps mentioned earlier by filling in the DSC Form and providing the essential documents and payment, you have completed the application process for your Digital Signature online Certificate.
The uses of digital signatures are vast, but the main requirements include solving the problem related to tampering and impersonation in digital communication. Certain digital signature benefits are prominent, and they are:
Saving of time: In business organizations, sometimes it takes more prolonged periods to take the signature on paper, but with the use of digital signature, it becomes effortless to obtain those, thus saving a massive amount of time for business activities.
Cost-cutting strategy: Essential Digital signature benefits include saving paper as it is obtained and stored electronically, thus saving a load of pages.
Security: The digital signature provides a customer-friendly environment with security features.
Eco-friendly: Since one of the prominent uses of Digital signature is it saves pages, making it eco-friendly and contributing to a healthy ecosystem.
Efficient workflow: The digital signature benefits contribute to an efficient flow of work by making it easier to be accessed while keeping privacy in mind.
Conclusion
There are tons of other digital signature benefits, and it enables the users to get control of their documents which is safe and efficient at the same time. Lawgical India provides all the necessary assistance to procure the Digital signature online certificate. Since it is an electronic signature, various sectors like healthcare, military, legal departments, and financial institutions put more emphasis on it. There are specific organizations like Lawgical India which provide customers with the ease of getting a digital signature certificate without any hassle and discrepancy.
