Company address

How to change Company address?

PUBLISHED ON: Aug 24 2023
PUBLISHED IN: Legal Guides

The Timeframe for a Company Address Change: An In-Depth Analysis

When navigating the complexities of a business landscape, companies often need to alter their operating bases or change their registered office. The process of a company address change can feel daunting, but by breaking it down into clear steps, it becomes manageable and clear. In this article, we explore the intricacies and timeframe involved in a company's address change.

Understanding a Registered Office and its Importance

A company's registered office holds a unique position in its operational structure. It is the hub where all vital business communications take place. While a business may operate from various locations such as a corporate office, branch offices, warehouses, or factories, the registered office is where all official business initiates. This pivotal office must be registered with the Ministry of Corporate Affairs.

The location of the registered office is a strategic decision often made by the company promoters. Once this registered office is set, any change in the registered office's location needs to be communicated to the Registrar of Companies (ROC) within 15 days. This process is referred to as a 'Change in Registered Office.'

Varieties of Changes in Registered Office

Over time, a company might find the need to change its registered office for various reasons. For such instances, the Ministry of Corporate Affairs (MCA) has detailed procedures to facilitate a smooth change of business address. 

Changes in a registered office address can occur in the following scenarios:

1. Within the same city

2. Within the same state and under the same ROC

3. In the same state but with a different ROC

4. From one state to another

Each category of change in the registered office involves its unique procedures and timelines.

 

The Change in Registered Office Within the Same City

When the change in the registered office is within the same city, the process is straightforward, taking approximately 2 to 3 days. To initiate this company address change, a board resolution is required, after which an INC -22 form must be filed with the MCA within 30 days of passing the resolution. Proof of the new business address via a utility bill, the owner’s NOC, and a leasing agreement (if applicable) must be attached to the form.

Change of Registered Office Outside the City But Under the Same ROC

When the company address change occurs outside the city but within the jurisdiction of the same ROC, the process extends to around 3 to 4 days. This process requires filling out Form INC-23 and submitting it to the regional director for approval. This approval should then be filed with the ROC within 60 days. The ROC then validates the change of address within 30 days of filing.

Change of Business Address in the Same State But With a Different ROC

A company address change that involves a shift within the same state but with a different ROC requires about 30 to 35 days. This situation is generally seen in larger states with multiple company registrars.

Change of Registered Office to Another State

The longest and most intricate process is involved when a company plans to change its registered office from one state to another. This change typically takes between 30 and 40 days. It involves altering the company's Memorandum of Association (MOA), as the registered office address impacts this. The process involves various steps, including convening meetings, passing resolutions, sending notifications, and filing the necessary forms.

Conclusion

To sum up, the timeframe to change a company address largely depends on the type of address change and the consequent processes involved. Organizing and implementing a well-planned change in the registered office ensures a smooth transition, minimal disruption, and successful compliance with regulations. It's crucial to communicate transparently with all stakeholders and ensure that the company's strategic goals are aligned with the address change to guarantee an effective transition. If you find it difficult to change your company's address yourself reach out to Lawgical India. We have a team of professionals to guide you through the process and make it seamless for you.

FAQ’s

Q: What is a company's registered office?

A: A company's registered office is the primary location where all important business communications occur. It's registered with the Ministry of Corporate Affairs, and any changes to it must be reported to the Registrar of Companies (ROC).

Q: Who decides the location of a company's registered office?

A: The company's promoters, or the individuals who establish the company, decide the location of the registered office.

Q: What are the different types of changes in a company's registered office?

A: Changes in a company's registered office can be within the same city, within the same state but under a different ROC, within the same state with the same ROC, or from one state to another.

Q: How long does changing a company address within the same city take?

A: Changing a company's registered office within the same city typically takes 2 to 3 days.

Q: What if I need to change the company address to a different state?

A: Changing a company's registered office from one state to another is a more complex procedure that usually takes between 30 and 40 days.

Q: What forms are needed for changing a company's registered office?

A: For changes within the same city or state, forms INC-22 and INC-23 are needed. For changes from one state to another, additional documentation and procedures are required, including changes to the company's Memorandum of Association (MOA). 

Q: What happens if I do not notify the ROC about the company's registered office change?

A: Failure to notify the ROC about changes to your company's registered office within 15 days could result in penalties and complications in your business operations.

Q: What is the process for a company address change outside the city but within the jurisdiction of the same ROC?

A: This process requires filling out Form INC-23 and submitting it to the regional director for approval. This approval should then be filed with the ROC within 60 days, which then validates the change of address within 30 days of filing.

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